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GDPR Audit, making it easier to make decisions and implement improvements

We’ll identify where your company has data protection gaps, prioritize the risks, and prepare a list of changes to implement: what to do, in what order, and who should be responsible for each task.

Book a brief call about a GDPR audit

In many companies, GDPR compliance is “in place”. Yet no one is certain whether it works where it should: in processes, systems, supplier relationships and teams’ day-to-day decisions.

The greatest risk rarely stems from missing documentation. It usually arises when a company operates differently from what its documentation says.

As a company grows, implements new tools, changes its sales model or starts working with more partners, personal data quickly spreads across the organisation. Without an audit, it is difficult to determine where the greatest risks lie, what needs urgent correction and where to begin putting things in order.

Natalia Jabcoń

Sales Manager

CHALLENGES

the most common problems we solve

Documentation is not keeping pace with the business The policies and procedures were established some time ago, but the processes, tools, and responsibilities have since changed.

During the audit, we compare the documents with how the company operates day to day. This shows where compliance exists only on paper and where changes are needed. You gain clear priorities and fewer decisions based on "gut feeling". If you postpone this, gaps usually come to light during an incident, complaint, regulatory inspection or discussions with a major business partner.

Personal data is scattered across the organisation HR, sales, marketing, customer service, IT, and suppliers all work with data, but no one sees the full picture.

Through the audit, we organise data-processing activities and show where risks arise and who is responsible for what. You gain a complete picture for the management board and process owners. If you postpone this, the company will continue to operate in silos and accountability will remain blurred.

The team works differently from the procedures Employees have developed their own procedures, which are not always consistent with the documentation and obligations under the GDPR.

We review operational practice: how teams collect, share and secure data. This enables you to organise the rules and implement them where day-to-day work happens. You gain fewer errors and fewer "firefighting" situations. If you postpone this, everyday shortcuts will begin to cause incidents and complaints.

Relationships with suppliers and partners are disorganised The company uses processors, cloud systems, and external partners, but it is not certain whether the roles, responsibilities, and agreements are properly defined.

We review relationships with entities that have access to data: their roles, scope of access and contracts. You gain lower contractual risk and well-organised collaboration with partners. If you postpone this, accountability will remain unclear and problems will surface only once they have become costly or stressful.

It is unclear what to fix first The company feels that this issue needs to be addressed, but it doesn't want to waste time and money on superficial measures.

You complete the audit with a report that ranks actions by urgency and impact on risk. You gain clear decisions about "what to do now", "what to do later" and "who should deliver it". If you postpone this, the issue will keep returning in waves and fixes will be made without a plan.

OUR SOLUTION

an audit that makes it easier to decide what to do next

We review documents and assess how processes, systems, and supplier relationships function. Finally, you receive a clear overview of potential risks and a plan for implementing changes.

Analysis of Data-Processing Activities

  • identifying the key areas in which personal data is processed,
  • reviewing data flows between departments, systems and partners,
  • identifying areas of elevated risk.

 

  • A map of the organisation’s key processes and risk points.

Verification of Documentation and Operational Practice

  • reviewing policies, procedures, registers and communications,
  • comparing documented provisions with how the company actually operates,
  • identifying discrepancies between formal requirements and practice.

 

  • A list of key inconsistencies that need to be addressed.

Assessment of Legal Bases and Information Duties

  • verifying the legal bases for data processing,
  • assessing privacy notices and information duties,
  • checking whether the arrangements reflect current processes.

 

  • An assessment of whether the legal bases and privacy notices reflect how the company operates today.

Review of Data Subject Rights and Data Retention

  • analysing how data subject requests are handled,
  • reviewing the rules for retaining and deleting data,
  • identifying gaps in operational practice.

 

  • Findings and recommendations on handling data subject requests and data retention in practice.

Assessment of Relationships with Processors and Partners

  • reviewing contracts and the roles of collaborating entities,
  • assessing the scope of access to data,
  • identifying gaps in how responsibility is allocated.

 

  • A list of relationships with partners and suppliers that require correction or clarification.

Assessment of Organisational and Technical Measures

  • reviewing whether safeguards are appropriate for the scale of the business,
  • assessing organisational measures that support compliance,
  • identifying areas that need to be strengthened.

 

  • An assessment of whether the organisational and technical safeguards are adequate and what should be strengthened.

Priorities Report and Action Plan

  • ranking findings by their impact on risk,
  • identifying urgent actions and actions to be planned,
  • providing implementation recommendations for the organisation.

 

  • A report with priorities and an action roadmap.

WHO IS THIS SERVICE FOR

who this audit is for

This service is ideal when you need to quickly turn uncertainty into a clear assessment of risks and an action plan.

Data Protection Officer / Compliance

when you need to verify that documentation and day-to-day practice are consistent.

Chief Operating Officer

when processes and systems have grown faster than the organisation’s personal-data governance.

Management Board Member / CEO / COO

when you need a clear assessment of risks and priorities before a regulatory inspection, due diligence review or collaboration with a major business partner.

STAGES OF WORK

what the collaboration looks like

Our collaboration is predictable: from the very beginning, you know what we’re checking, in what order, and with what results.

Understand the context and scope

We learn how the organization operates, where personal data is used and which areas matter most to the business and its risk exposure.

Review documents and practices

We analyze documentation, procedures, agreements, communications and actual operational practices.

Assess risks and priorities

We organize findings according to risk, organizational responsibility and urgency.

Report and next steps

We provide findings, priorities and implementation recommendations that the organization can put to use immediately.

Write to us

Find out where your greatest risks lie and what to address first

A good GDPR audit provides clarity and a plan for change-it helps you make decisions and implement them across the organisation.

Briefly tell us what has changed in the organisation, where you see the greatest risk and why you are conducting the audit. This will help us define an appropriate scope for the conversation more quickly.

Natalia Jabcoń

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