You have a receivables portfolio, but no process for turning it into action
Hundreds or thousands of similar claims should not be handled as individual cases. At scale, manual debt recovery, spreadsheets, scattered data and unclear statuses quickly create costs, risks and delays.
In mass debt recovery, drafting the claim is rarely the problem. The problem is the lack of a process that enables the portfolio to be assessed quickly, the data to be organised and action to be taken safely across a large number of cases.
Mateusz Sawaryn
Managing Partner Counsel
Our solution
What you receive
MultiPozwy dla Biznesu: a legal and operational process for large receivables portfolios
We do not handle each case as though it were a separate project. We first check whether the portfolio can be handled in batches, then organise the data, prepare an operating model and commence proceedings in a repeatable manner.
Receivables portfolio analysis
- number of cases and total portfolio value,
- types of claims and legal grounds,
- due dates,
- consistency of documentation,
- assessment of the potential for recovery in batches.
An initial portfolio map: what can be processed in batches, what requires additional information and what should follow a different route.
Assessment of cases for EPU proceedings
- analysis of the consistency of claims,
- assessment of documentation,
- identification of cases ready for EPU proceedings,
- identification of limitations and risks.
A list of cases eligible for EPU proceedings and a list of cases requiring a different approach.
Organising data and documentation
- debtor details,
- amounts and grounds for claims,
- due dates,
- source documents,
- contact history and information required for the claim.
A standardised input data set ready for further processing.
Portfolio segmentation and exception handling
- cases ready for filing,
- cases with missing information,
- high-risk cases,
- non-uniform cases,
- cases requiring individual analysis.
A clear portfolio breakdown that enables faster action where possible and informed management of exceptions.
Preparing a batch debt recovery model
- process design,
- data standard,
- case eligibility rules,
- templates and information flow,
- cooperation model with the client’s team.
A repeatable operating standard for the current portfolio and subsequent waves of receivables.
Integrating the process with the electronic claim-filing system
- preparing data for use in the law firm’s system,
- organising the information structure,
- technical support for the claim-filing process,
- eliminating unnecessary manual work.
A portfolio prepared for efficient use in the electronic claim-filing process.
Filing claims and monitoring cases
- preparing claims in batches,
- filing claims through EPU,
- ongoing status monitoring,
- identifying deficiencies, objections and exceptions,
- reporting the information required for decisions.
Multiple proceedings commenced, with control over what happens to the portfolio after the claims are filed.
The service includes portfolio analysis, assessment of cases for EPU proceedings, data organisation, segmentation, preparation of a batch operating model, integration of the process with the law firm’s system, filing claims and monitoring proceedings
Who this service is for
Who this service is for
For companies whose volume of receivables exceeds their manual handling capacity
Head of Collections
when a list of debtors must quickly be converted into a structured plan of actions and statuses.
General Counsel / Legal Director
when the organisation needs to assess risks, determine which cases are eligible for EPU proceedings and establish an exception-handling model.
CFO / Management Board Member for Finance
when the receivables portfolio affects liquidity, operating costs and the predictability of cash recovery.
Social proof
The practical value of this service
Companies with large receivables portfolios need a process, not isolated interventions
A short case scenario with figures once the client’s data has been provided.
Safe forms of social proof where hard data is unavailable:
- Case scenario without figures:
A service company with a large portfolio of small overdue receivables moves from manual case handling to a portfolio model: analysis, segmentation, EPU proceedings and status monitoring.
- Proof of process:
An example portfolio map showing cases ready for filing, cases with missing information, high-risk cases and cases requiring individual analysis.
- Proof of expertise:
A short statement by a Sawaryn i Partnerzy expert explaining why case eligibility and exception control, rather than simply filing claims in bulk, are crucial for large volumes of receivables.
Stages of work
How we work together
Portfolio assessment and choice of model
We analyse the structure of the receivables, types of claims, documentation, data quality and the potential for pursuing cases through EPU.
Organising data and preparing the standard
We identify the required data and documents, organise the portfolio structure and prepare a standard for handling similar cases.
Commencing multiple proceedings
Once the portfolio is ready, we file claims through EPU in batches, in accordance with the agreed model and scope of cases.
Monitoring, reporting and exception handling
We monitor statuses and identify deficiencies, objections, rejections and cases requiring a decision or further action.
Contact us
Find out which receivables are ready for action
You do not need to know immediately whether the entire portfolio is suitable for EPU proceedings. The first step is a structured analysis: what is ready, what requires additional information and which debt recovery model makes commercial sense.
In the form, provide the approximate number of cases, the type of claims, the data source and whether the documentation is complete. On that basis, we will assess how to approach the portfolio and what data will be required for the next step.
Your message will be read by
Mateusz Sawaryn
They will respond with follow-up questions or a proposed next step.
Prompt response
We usually respond within two hours on business days.