Prepare for the Polish National Labour Inspectorate’s (PIP) expanded powers before an inspection examines your working arrangements

PIP Ready is a rapid, business-focused review of risks relating to B2B arrangements, civil-law contracts and work organisation practices. We help identify gaps in your business, what needs to be put in order and how to prepare your organisation for an inspection without operational disruption.

Assess your company’s readiness for a State Labour Inspectorate inspection

New rules are shifting the focus of discussions about B2B and civil-law contracts. The issue is not the use of flexible engagement models itself. It arises when the documents say one thing and day-to-day practice shows another.

The risk then no longer lies only in the contract. It also lies in how work is organised, communication, supervision, documents, the team’s responses and the business’s readiness for an inspection.

"In an inspection, the business with the most documents is not usually the one that fares best. It is the business that knows where its risks lie, can explain them and follows a prepared response plan."

PIP Ready helps businesses move from a "wait and see" approach to taking control of the situation. We examine not only the terms of contracts, but also how the working arrangements operate in practice, document flows, roles within the organisation and the team’s readiness to answer inspectors’ questions.

Outcome: the management board, HR and operations teams receive a clear picture of the risks and an action plan that can be implemented before an inspection, rather than under the pressure of one.

Mateusz Sawaryn

Managing Partner Counsel

Most common problems / challenges

The most common problems we solve

B2B operates in practice like full-time employment Your business uses B2B contracts, but the working relationship is beginning to resemble employment: fixed hours, ongoing instructions, close supervision and little real independence.

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PIP Ready checks where the formal working arrangement diverges from day-to-day practice.

We analyse contracts, work organisation, communications and how tasks are actually performed. We identify relationships or areas most likely to raise questions.

Your business learns which arrangements can continue, which need adjustment and which warrant strategic reconsideration.

An inspection or dispute can force decisions at the worst possible time: quickly, at a cost, and without a full picture of the consequences.

The documents are correct, but practice is inconsistent The contracts and rules appear sound, but day-to-day processes, communications, onboarding, reporting or task allocation paint a different picture of the working arrangements.

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PIP Ready compares the documents with what is actually happening in the organisation.

We review key documents and procedures, then compare them with the day-to-day practices of HR, operations and line managers.

The company receives a specific list of inconsistencies and recommendations for addressing them without disrupting operations.

The greatest risk may become apparent not in the contract wording, but in the team’s answers, emails, schedules and day-to-day management of work.

The management board does not know where its greatest exposure lies PIP issues reach the management level, but there is no clear answer: should we act now, what is urgent, how much risk are we willing to accept, and who should take ownership?

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PIP Ready turns legal risk into a management decision map.

We rank risks, set remediation priorities and recommend an order of action: what to fix now, what to phase in and what to monitor.

The management board gets a clear picture and can decide without getting into every legal detail.

An organisation may spend too long “watching the issue” until the opportunity to put things in order calmly is replaced by pressure from an inspection, conflict or report.

An inspection could cause operational disruption The company has no clear response plan: who deals with the inspectors, which documents to provide, who handles internal communications, and how HR, operations and managers should respond.

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PIP Ready prepares the organisation for the inspection itself, not just for an analysis of the rules.

We develop a practical inspection response plan covering roles, responsibilities, documents, communications and escalation paths.

The company can respond faster, limit improvisation and keep its communications consistent.

Even relatively small gaps can appear more serious if the organisation responds inconsistently, nervously or without preparation.

Our solution

PIP Ready: from risk diagnosis to organisational readiness

We do not produce legal opinions that are simply filed away. We examine the engagement model as an inspection may see it: through documents, practices, roles, communication and the organisation’s actual conduct. The business ultimately receives an action plan, priorities and an inspection response plan.

PIP Ready: from risk diagnosis to organisational readiness

We do not produce legal opinions that are simply filed away. We examine the engagement model as an inspection may see it: through documents, practices, roles, communication and the organisation’s actual conduct. The business ultimately receives an action plan, priorities and an inspection response plan.

Contractual risk assessment

review of B2B and civil-law contracts,
identification of provisions requiring amendment,
assessment of whether relationships exhibit characteristics resembling an employment relationship,
identification of high-, medium- and low-risk areas.

A contractual risk map identifying which relationships or contract templates require urgent action.

Assessment of organisational readiness for a PIP inspection

analysis of how work is organised,
review of information flows between HR, operations and managers,
identification of who is responsible for documents, decisions and communication within the business,
identification of areas where an inspection may reveal inconsistencies.

An inspection-readiness report listing operational gaps and recommending a course of action.

Identifying red flags

identifying practices that may increase the risk of an inspection or a challenge to the working model,
assessing areas requiring immediate action,
distinguishing formal, operational and communication issues,
identifying actions that can be implemented without placing an undue burden on the organisation.

A red-flag ranking: “act now”, “improve in stages” or “monitor”.

Organising operational areas

recommendations on work organisation,
support in organising working-time rules and information obligations,
guidance for HR, operations and managers,
adjustments to processes that affect how the working arrangements are assessed.

A process-improvement plan and practical guidance for the teams responsible for implementation.

Inspection response plan

defining roles and responsibilities,
setting rules for communicating with inspectors,
establishing which documents and information are available and who provides them,
setting an escalation path for difficult situations.

A practical inspection response plan: who does what, when and how, to limit disruption and inconsistent answers.

Internal mock review

a simulation-based organisational readiness test,
checking documents, responsibilities and response paths,
identifying any remaining gaps before a real inspection,
discussing the findings with the client’s team.

A final list of corrections and confirmation that the organisation is prepared both formally and operationally.

Who this service is for

For businesses that use flexible engagement models and want to keep them under control

PIP Ready is designed for organisations that do not want to wait for an inspection, conflict or a forced change to their engagement model. The service quickly identifies where the risks lie and what needs to be done so that the business can operate with greater confidence.

For businesses that use flexible engagement models and want to keep them under control

PIP Ready is designed for organisations that do not want to wait for an inspection, conflict or a forced change to their engagement model. The service quickly identifies where the risks lie and what needs to be done so that the business can operate with greater confidence.

HR Director / Head of People Operations

when you are responsible for documents, processes and preparing the organisation for an inspection without causing disruption across teams.

General Counsel / Compliance Manager

when you need a clear risk assessment and recommendations that can be presented to the management board with confidence.

Social proof

Companies do not need more uncertainty. They need a clear action plan.

PIP Ready is designed to give the management board and operations teams a clear picture quickly. No months-long audit. No unnecessary legalese. Focused on priorities and implementation.

Risk assessment and risk map

We gather key information about the cooperation model, employment structure, documents and working practices. We identify areas that require closer analysis.

Review of critical issues

We analyze agreements, documentation, procedures and how cooperation works in practice. We look not only at what is written but also at how the organization operates day to day.

Remediation plan and organizational preparation

We prepare recommendations, revisions and a sequence of actions. We identify what to address immediately, what can be implemented in stages and who should own each area.

Readiness check and implementation support

We assess whether the organization is prepared for an inspection. If needed, we conduct a mock review, close gaps and prepare the team to respond consistently.

Stages of work

A simple process, clear decisions, less improvisation

PIP Ready is designed to give the management board and operational teams a clear picture of the situation quickly. No months-long audit. No unnecessary legal complexity. The focus is on priorities and implementation.