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do you meet the requirements? legal review of compliance with industry guidelines

You know that regulations, industry standards or counterparty requirements apply to you. It is harder to establish which of them are a legal obligation, which follow from market expectations, and which can wait. We can do that for you.

Let’s check whether you meet the industry guidelines

before you start fixing everything

A counterparty or auditor asks about something that sounds simple, and the company suddenly calls three meetings to establish how things actually stand. Compliance knows its piece, IT knows its piece, operations know theirs – and it turns out you are really operating like three different companies, not one. But that does not yet mean you have to fix every document.

It is better to calmly consider what follows from the law, what from a contract, what from an industry standard, and what is a client expectation.

Only then can you decide what needs to be fixed, what simply needs to be organised, and what can wait.

Agnieszka Sowula-Nowakowska

Senior Associate

Most common challenges

Where requirements stop being obvious

Regulations, standards and contracts rarely form a simple task list. Some points must be implemented. Some explained. Some can wait. The hardest part is establishing what really requires your action.

“Do we really have to meet every requirement?” A client sends a list of requirements before a contract is signed. You recognise some, but others are new. It is unclear whether they come from the law, the client’s rules or a standard you have not used before. The person leading the discussions asks whether you can accept them all.

We check which requirements apply to you

We review the client’s list and establish where each item comes from. We explain which are legal obligations and which are conditions of working together or client expectations. We also identify what to clarify before accepting the full list.
“We have a procedure. Is it still up to date?” You find a document requested by an auditor. Since it was prepared, the system has changed, another department has taken over some tasks and the named person no longer works here. You need to determine whether a few clauses need updating or whether the document describes a way of working the company no longer follows.

We identify what needs to change in the procedure

We compare the document with the requirements and with information from the people who use it. We identify where a wording update is enough and where the process itself first needs to be agreed. We prepare a list of changes and, if you ask us to continue the work, update the procedure.
“Which version should we send to the client?” Legal prepares a response based on the procedure. Operations points out that the team has been doing things differently for some time. IT still needs to check its part. The questionnaire deadline is approaching, and the person compiling the answers still does not know what to enter.

We help prepare the response to the client

We compare the procedure with the answers from each department. We explain discrepancies and identify what is still missing before a point can be confirmed. We help draft a response that reflects how the company actually operates.
“Can we finish before the contract is signed?” The commercial terms have been agreed, but the client is still waiting for documents confirming that the requirements are met. You can send some immediately; others are missing. Sales asks about timing, while you need to determine what can be completed now and what needs to be discussed with the client.

We organise the work around the discussion timeline

We check what you can send immediately and what needs to be completed before the contract is signed. We propose an order of work and help prepare the missing documents. We also identify what needs to be discussed with the client before you confirm a date.

Our solutions

Analysis is only the beginning

First we establish what really needs to be checked. Then we compare the requirements with documents, declarations and how the company actually operates. In the end you receive material that helps you decide: what to fix, what to explain, what to prepare, and what can wait.

We will separate the requirements

Requirements may come from several sources: a counterparty, a contract, an industry standard, regulation or a group’s internal procedures.

 

We can:

  • analyse a checklist, questionnaire, contract or counterparty requirements,
  • separate legal obligations, industry standards and business expectations,
  • indicate which requirements must be met and which can be clarified,
  • prepare a short briefing for the management board, the team or the person leading the matter.

 

The result of this stage is

  • requirements matrix

We will review documents and declarations

Saying “we have a procedure” is often not enough. You need to see whether the documents actually cover the requirements and describe current practices in your company.

We can:

  • review procedures, policies, regulations, instructions and contractual wording,
  • compare documents with counterparty or industry-standard requirements,
  • check whether the company’s declarations are consistent with the documents,
  • identify gaps, inconsistencies and places that need to be added,
  • propose corrections to specific provisions,

 

The result of this stage is

  • list of gaps and corrections

We will sequence the actions

Not every requirement needs an immediate response. Some things must be fixed before you reply to a client, some before an audit, and some can be planned later without blocking the work.

We can:

  • establish what must be done before a conversation with a counterparty, a tender, an audit or a management board decision
  • split actions into urgent, important and those that can be planned later
  • indicate which changes concern documents and which concern a process or the team
  • prepare a recommendation for decision makers
  • help narrow the topic to a first, workable stage

 

The result of this stage is

  • action map

We will prepare documents and procedures

If after the review it turns out that recommendations alone are not enough, we can go further and prepare the materials you need for an audit, tender, counterparty cooperation or team work.

We can:

  • draft missing procedures, policies, regulations or instructions
  • correct documents that are outdated, too general or inconsistent with company practice
  • prepare sample wording for contracts, annexes, forms or replies to a counterparty
  • develop checklists for the team so requirements can be applied in day-to-day work
  • prepare internal communication that explains what is changing, who is responsible for what, and how to use the new documents

 

The results of this stage include, among others,

  • procedures
  • policies
  • sample wording
  • checklists

Want to work with us?

Let’s check whether you meet the industry requirements

Who this service is for

For companies that must manage industry standards

Industry requirements rarely land with only one person – more often with several departments at once. Sometimes they start with a counterparty checklist, sometimes with an audit, tender, new contract or a management board question: “do we actually meet these requirements?”. We will help regardless of your role in the team.

Compliance

When you are overwhelmed by the volume of regulations, industry standards, contracts, questionnaires and group procedures. We will review them all for you. 

  • requirements
  • procedures
  • audit

Legal | in-house

When the management board needs an answer, but the topic cannot be closed with a simple “we comply” or “we do not comply”. We will review the documents, contractual wording and declarations so you can reply to a counterparty or the management board without over-promising or delaying conversation deadlines.

  • contracts
  • declarations
  • recommendations

Operations | COO

When requirements start affecting how smoothly the company operates. Who is responsible for what? Which documents are in circulation? What does the team know? What will need to be shown at an audit?

.

  • process
  • team
  • implementation

Management board | CEO

When you must take a decision. Do you need to launch a larger project? Fix documents? Prepare the company for an audit? Perhaps change the way of working? We will prepare a short recommendation showing what requires action now, what can be planned later, and where a management board decision is needed.

  • decision
  • priorities
  • responsibility

Do you see yourself here?

Get in touch and we’ll help

Stages of work

A simple process that organises requirements and leads to a decision

We run the project so that we quickly separate what is critical from what can be implemented in stages. The company receives a clear scope, concrete recommendations and practical materials for further action.

We analyse

We establish what the company does, its operating model, which areas the guidelines cover and the objective.

We map

We compare your materials with the relevant guidelines, standards and sector expectations.

We recommend

We prioritise actions by risk, business impact, implementation cost and urgency.

We implement

We update documentation, procedures, instructions and accountability arrangements. We help communicate them to the team.

Do you like our approach to the work?

Let’s discuss your company’s compliance

Contact us

Let’s check what applies to you

Before you reply to a counterparty, sign a contract, go through an audit or launch a larger project, let’s check whether you are ready. A short description is enough to start.

Your message is read by

Natalia Jabcoń

They will get back to you with follow-up questions or a proposed next step.

Quick response

We usually respond within two hours on business days.

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