AI in the business without chaos We help implement AI usage rules that give teams clarity and the management board control over risk.

For organisations where AI is already in use – in marketing, HR, sales, operations, customer service or IT – but where there are not yet shared rules of the game.

Let’s implement AI governance

AI is already running. The question is whether anyone is in control.

Employees are testing chatbots, generating content, analysing data and supporting sales, HR or customer service – often faster than the organisation can decide what is allowed, what is not, which data is off-limits and when a use case must be stopped.

An AI policy is not meant to lock innovation inside a procedure. It is meant to give the organisation rules that make it possible to use AI more boldly, but under control.

Natalia Lener-Bobek

Partner

CHALLENGES

Where is AI Governance most often needed?

Everyone uses AI a little differently Some people ask before using a new tool; others simply start testing it. Rules start to depend on the team or individual instead of being shared across the company.

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Regulamin

We inventory the tools in use, the teams, the processes and the data they handle. This means the policy is grounded in what is already happening in the company.

You do not know what can be entered into a tool Everyday work quickly involves documents, customer data, internal materials and employee information. Without clear rules, the decision is left to whoever happens to be using AI.

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We define what is allowed and when further approval is needed

We classify use cases as permitted, conditional or prohibited. We also describe red flags that should prompt the team to stop and seek approval.

New use cases emerge ad hoc The team identifies a useful use case and wants to move ahead. The problem is that it is not always clear who should assess it, who should approve it or whether the decision needs to be recorded.

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We organise the rules for working with data

We define what information may be entered into AI tools, what must not be entered, and when extra caution or approval is needed.

You are unsure who uses AI, how and to what extent You know AI is already being used in the company. It is harder to say who uses it, for what and who is responsible.

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Program RODO

We define who is responsible for specific decisions, who approves tools, and where the team’s responsibility ends and Legal, Compliance, IT or the management board takes over.

You do not know what to do if an incident occurs If confidential information is entered into an AI tool or an output is used without verification, no one knows what to do.

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Rola IOD

We set out how to report an incident, who takes ownership and what happens next. The team does not have to work out a procedure only after a problem arises.

OUR SOLUTION

Not a document for the drawer. Rules for use.

We implement AI Governance as a practical operating system: clear rules, roles, decisions and procedures that help you use AI without improvisation.

Diagnosis

Scope:

current AI uses
tools and vendors
data and processes
key risks

map of current AI use

Boundaries

Scope:

permitted uses
conditional uses
prohibited uses
red flags

a simple decision model for teams

Policy

Scope:

usage rules
working with data
output verification
employee duties

an AI policy ready to implement

Procedures

Scope:

assessment of new initiatives
AI systems register
tool approval
incident reporting

operational action paths

Roles

Scope:

process owners
approvers
supporting teams
management accountability

a clear split of accountability

Training

Scope:

AI literacy
short guidelines
team briefings
rollout materials

employees know how to use AI

Ongoing maintenance

Scope:

updates
reviews
lessons learned
evolution of the rules

governance that keeps pace with the business

Let’s implement AI governance

WHO THIS SERVICE IS FOR

this service is for you if

You are a Compliance Manager, Legal Manager or DPO

and you need to organise AI in the business so that the rules are understandable, workable and aligned with how the tools are actually used.

You are Head of IT, Head of Operations or an AI Project Owner

and you want to give teams a simple model: green uses, conditional uses and red flags.

You are a CEO, COO or management board member

and you want control over how the organisation uses AI, without stepping into every operational detail.

STAGES OF WORK

how the engagement works

From free-for-all to rules

Mapping

We identify where AI is already in use and where it creates risk.

Rules

We set out what is permitted, what is conditional and what is excluded.

System

We develop the policy, procedures, roles and register.

Launch

We help put the rules into practice across the organisation.

Put AI governance in place.

Let’s implement AI governance

CONTACT US

Already using AI? Set the rules before an incident does.

You do not need to block tools or multiply procedures. You need to define clearly who may use AI, on which data, in which matters and when additional assessment is required.

Tell us where you use AI today: marketing, HR, sales, customer service, IT, operations, data analysis or work on documents. Indicate whether you already have a policy, a tools register, an incident procedure or rules for assessing new use cases.