Contracts should not slow the company down
In a growing organisation the problem is rarely the content of a single contract. The problem is the lack of a system: who prepares the document, who approves it, when to involve lawyers, which provisions can be negotiated and where the current version sits.
“A well-designed contract system does not add formality to the company. It removes chaos, speeds up decisions and gives control where risk really arises.”
When every department works in its own way, contracts start circulating between sales, procurement, HR, the legal department and the management board. The team loses pace, decision-makers become a bottleneck, and risk grows where it should already be under control.
Mateusz Sawaryn
Managing Partner Counsel
Our solution
Exactly what you get
The service covers diagnosing the current way of working, designing the target model and preparing tools the team can use day to day. The goal is a simple mechanism: it is clear who acts, on what rules, which documents they use and when they escalate the matter.
Audit of the current contract process
- analysis of the contract flow in the company,
- review of handoff points between departments,
- identification of places where the process gets stuck,
- checking how approval, negotiation and archiving work.
A map of the current process with a list of bottlenecks, risks and inconsistencies.
Identification of risks and decision points
- indicating the areas where the greatest risk arises,
- analysis of recurring problems in contracts,
- defining which decisions should be standard and which require escalation,
- ordering responsibilities across departments.
A list of risks and recommendations showing what should be simplified, protected or moved to the right decision level.
Design of the target contract system
- designing the model for working with contracts,
- defining roles and responsibilities,
- preparing approval paths,
- setting the rules: what we standardise and what stays flexible.
A target contract-system model matched to the company’s structure and way of operating.
Contract templates and negotiation variants
- preparing or ordering contract templates,
- developing clause variants,
- indicating negotiable and non-negotiable provisions,
- preparing practical guidance for business teams.
A set of documents and negotiation variants that support sales, procurement, HR or other departments working with contracts.
Rules for approval, escalation and review
- defining risk thresholds,
- setting when to involve the legal department, the management board or the process owner,
- preparing clear approval rules,
- limiting unnecessary escalations.
A practical decision matrix: who, when and on what basis approves a contract.
Standards for versioning, archiving and access
- ordering the rules for working on document versions,
- defining where current templates are stored,
- preparing access rules,
- setting the standard for archiving signed contracts.
Coherent document-management rules that reduce chaos and make control easier.
Implementing working rules in the organisation
- preparing teams to work in the new model,
- rolling out instructions and checklists,
- discussing the rules with departments involved in contracts,
- matching solutions to real business situations.
A working contract system that the team understands and can apply without guessing the next step every time.
Who this service is for
Who this service is for
This service is for organisations that want to increase the pace of action but don’t want to give up control over contractual risk.
Operations Director / Head of Operations
when document flow blocks team work and needs clear operating rules.
General Counsel / Head of Legal / Compliance Manager
when the legal department wants to limit repetitive consultations and focus on matters that truly matter.
CEO / CFO / Management Board Member
when contractual decisions too often reach management-board level and slow the company’s scaling.
Work stages
How we work together
Assess operations
We analyze how agreements are created, circulated, negotiated, approved and archived today. We identify roles, responsibilities, bottlenecks and recurring risks.
Design the system
We design a contract workflow with clear roles, decision paths, escalation rules, areas for standardization and the right level of flexibility.
Build the tools
We prepare contract templates, negotiation options, checklists, document standards and working rules for teams.
Implement and organize
We help implement the system by organizing access, version control, approvals and day-to-day document handling.
Contact us
Get your contracts in order before they start blocking further growth
If the number of contracts is growing and the process still rests on emails, old templates and “gut feel” decisions, this is a good moment to build a system.
Write briefly how work with contracts looks in your company today: who prepares them, where decisions most often get stuck and which departments are involved. On that basis we will indicate where it is worth starting.
Mateusz Sawaryn
They will follow up with any questions or recommend a next step.
Quick response
We usually respond within two hours on business days.